Overview

At Boulder Digital Arts, we pride ourselves on our commitment to protecting your privacy. Our data governance and privacy policies reflect our company's values and how we strive to maintain your privacy.

This Privacy Policy (the "Policy") discloses the privacy practices of Boulder Digital Arts, (referred to here occasionally as "we," "us," "our"). This Policy governs how we use and protect personal information that we collect when you visit our website, use our services, or otherwise engage with us. Any practices or points that are specific to Boulder Digital Arts are also clearly marked out in this Policy.

Any use you make of Boulder Digital Arts service offerings is subject to Boulder Digital Arts's policies.

About Us

Boulder Digital Arts is an LLC registered in the state of Colorado, with it's headquarters located at 1600 Range St, Suite 100, in Boulder, Colorado, 80301, in the United States of America.

Questions or Concerns: Contact Us

If you have any questions about this Policy or questions or complaints about our privacy practices, please contact us using the details below:

Address
Boulder Digital Arts, 1600 Range St, Suite 100, Boulder, CO 80301, USA
Email
info@boulderdigitalarts.com

The contact information above should also be used for communications relating to exercising the rights described in section 6.2 below.

1. Information We Collect

We collect personal information in the following ways:

1.1 Information that you provide to us directly

We gather information that you provide to us when you:

The information you provide to us will include (depending on the circumstances):

1.2 Information we collect through technology related to our products and services

Some of our products and services collect information about system and product data. We use this information to manage and administer our products and services, to issue updates and new versions, testing and monitoring services that we provide, enhancing our products and services, and improving and targeting our communications with you.

Our mobile apps may collect information about your geo-location data in order to provide you with conference services near you. You can switch off geo-location functionality for our mobile apps on your device.

1.3 Information we collect through online technology

Technologies such as cookies, beacons, tags, local storage, and scripts are used by us and our affiliates, and other companies, such as third party technology service providers and web analytics providers. These technologies make it easier for you to navigate our website and to help us manage the content on our website and are used to analyze trends, administer the sites, track users' movements around the site (including which site you clicked from to arrive at our site), and gather demographic information about our user base.

1.4 Information from other sources

In certain circumstances, we will receive information about you from other sources, including third parties. For example, we may receive personal information from any of the following, who may be based inside and/or outside the USA or EU:

We might also receive information about you from other third parties if you have indicated to such third parties that you would like to hear from us.

2. Using Personal Information

2.1 How we use information we collect

We use your information for the following purposes:

We will use your information for the purposes listed above either on the basis of:

2.2 Legitimate interests

As outlined above, in certain circumstances we may use your personal information to pursue legitimate interests of our own or those of third parties. Where we refer to our "legitimate interests", we mean our legitimate business interests in conducting and managing our business and our relationship with you, including the legitimate interests we have specified in section 2.1 above.

Where we use your information for our legitimate interests, we make sure that we take into account any potential impact that such use may have on you. Our legitimate interests don't automatically override yours and we won't use your information if we believe your interests should override ours unless we have other grounds to do so (such as your consent or a legal obligation). If you have any concerns about our processing please refer to details of "Your Rights" in Section 6 below.

3. How We Share and Disclose Personal Information

We consider your personal information to be a vital part of our relationship with you and do not sell your personal information to third parties. There are, however, certain circumstances in which we may share your personal information with certain third parties, as follows:

4. How We Look After Your Personal Information and How Long We Keep It

4.1 Security

We use administrative, technical, and physical safeguards to protect the security, confidentiality, and integrity of personal data against loss, misuse and unauthorized access, disclosure, alteration, and destruction. We also operate a policy of "privacy by design" by looking for opportunities to minimize the amount of personal information we hold about you.

The safeguards we use include:

If you have any questions about the security of your personal information, please contact us using the methods outlined in the "Contact Us" section above.

4.2 Retention

We will keep your information for as long as is necessary to provide you with the services that you have requested from us or for as long as we reasonably require to retain the information for our lawful business purposes, such as for the purposes of exercising our legal rights or where we are permitted to do. We operate a data retention policy and look to find ways to reduce the amount of information we hold about you and the length of time that we need to keep it.

Please contact us using the methods outlined in the "Contact Us" section above if you would like to obtain details of our retention periods for different aspects of your personal data.

4.3 Help keep your information safe

You can also play a part in keeping your information safe by:

5. International Transfers of Your Information

Boulder Digital Arts is based in the United States of America.

5.1 With respect to Privacy Shield Covered Data received or transferred pursuant to the Privacy Shield Framework,

Boulder Digital Arts is subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission (the "FTC"). The FTC has jurisdiction over Boulder Digital Arts' compliance with the Privacy Shield Framework. In certain situations, we may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

If you are an EU or Swiss citizen and feel that we are not abiding by the terms of this Privacy Notice, or that we are not in compliance with the Privacy Shield Principles, please contact us by using the contact information provided at the top of this Privacy Policy.

Under certain conditions, more fully described on the Privacy Shield website https://www.privacyshield.gov/article?id=How-to-Submit-a-Complaint, you may be entitled to invoke binding arbitration when other dispute resolution procedures have been exhausted. For additional information, see https://www.privacyshield.gov/article?id=ANNEX-I-introduction.

5.2 Special note to users outside of the United States

We transact business throughout the world. Our offices are located in the United States, and our servers are located in the United States. We transfer your personal data within Boulder Digital Arts, and to affiliates, joint venture partners, and third party service providers around the world.

If you reside in the European Union, please be advised that your personal data will be processed outside of the European Economic Area (EEA). We will take all steps necessary to ensure that your information is adequately protected and processed in accordance with this Privacy Policy, including but not limited to:

We may transfer your personal information to countries in the following regions outside of the EEA: North America and Asia. Please contact us using the contact details in this Privacy Policy if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

6. Your Rights: Access and Accuracy, Updating, Correcting, or Deleting Information

6.1 Your rights - summary

You have certain rights in respect of the information that we hold about you, including:

6.2 How to exercise your rights

You may exercise your rights above by contacting us using the methods outlined in the "Contact Us" section above and we will comply with your requests unless we have a lawful reason not to do so.

In the case of preventing processing for marketing activities, you can opt out of marketing by signing in to your Boulder Digital Arts account and updating your account settings. You may also opt-out of receiving newsletters or other communications by following the opt-out instructions included in each newsletter or communication or by contacting us using the methods outlined in the "Contact Us" section above.

You can opt out of our Google Analytics data collection by using the tools available here. You can opt out of Adobe Analytics by using the tools available here.

Please note that your objection to processing (or withdrawal of any previously given consent) could mean that we are unable to provide you with our services. Even after you have chosen to withdraw your consent we may continue to process your personal information when required or permitted by law, in particular in connection with exercising and defending our legal rights, or meeting our legal and regulatory obligations.

6.3 What we need from you to process your requests

We may need to request specific information from you to help us confirm your identity and to enable you to exercise the rights set out above. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

You will not have to pay a fee to exercise the rights set out above. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. We will try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

7. Children's Privacy

Our website is not intended for children. We do not knowingly collect or maintain the personal information of children under the age of 13, and in some jurisdictions under the age of 16. If you are under the age of 13, please do not access our website at any time or in any manner. If we learn that we have collected personal information of children under the age of 13 or 16 (as applicable), we will take appropriate steps to delete that data.

8. Sharing Data with Third Parties

You might provide personal information directly to third parties as a consequence of your interactions with our website and other services offered by us. For example, our website may contain content and links to other third-party websites, plug-ins, and applications that are operated by third parties that may also operate cookies. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We don't control these third party websites or cookies, we are not responsible for their privacy statements, and this Privacy Policy does not apply to them. Please check the terms and conditions and privacy policy of the relevant third party website to find out how they collect and use your information. If you do not want us to share your personal information with these companies, contact us at using one of the methods described in the "Contact Us" section above.

Please be responsible with personal information of others when using our website and the services available on it. We are not responsible for your misuse of personal information, or for the direct relationship between you and others that takes place outside of the website or our services.

9. For California Residents: Your Privacy Rights and Do Not Track Disclosure

Boulder Digital Arts' policy is to share your personal information only if you have given us your consent, for instance, by your agreeing to this Privacy Policy through your use of our sites. After obtaining such consent, Boulder Digital Arts may in accordance with this Privacy Policy from time to time provide its business partners with contact details for direct marketing purposes of relevant services, products, and programs. If you no longer wish your information to be shared, please let us know, and we will prevent disclosure of your information to such business partners free of charge, or if you have further inquiries regarding our information sharing practices, please let us know using the methods outlined in the "Contact Us" section above.

California law requires us to let you know how we respond to web browser Do Not Track (DNT) signals. DNT is a way for users to inform websites and services that they do not want certain information about their webpage visits collected over time and across websites or online services. We do not respond to or honor DNT signals or similar mechanisms transmitted by web browsers at this time.

10. Changes to this Privacy Policy

Please note that this Policy may change from time to time. We will not reduce your rights under this Policy without your consent. If we make any material changes we will notify you by email or by means of a notice on this website prior to the change becoming effective.

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